A REQUEST FOR QUALIFICATIONS
CITY OF ANDERSON, SOUTH CAROLINA
Consultants to provide
“Professional Services for Recreation”

The City of Anderson, SC request a letter and a current resume of qualifications from all interested consulting firms experienced in professional services associated with a wide variety of recreation projects. The goal of the City is to select one or more firms to provide various anticipated recreation-related improvements and contract administration services. This Request for Qualifications is being issued by the City Manager.

Work will be performed for projects in Anderson County. This contract is for a three (3) year period; which may be extended for no more than two (2) additional years at the discretion of the City Manager for a total of five (5) years. The contract period may be reduced depending on consultant performance.

Interested firms should respond with one (1) clearly marked original and five (5) copies of the following information: letter of interest, current resume of qualifications, Standard Form 330, and any other pertinent information that shows the firm’s capabilities to perform a wide variety of recreational services. Submittals received by facsimile or by electronic transmission will not be accepted. The City of Anderson will shortlist firms based on the information submitted and interviews may be conducted with the shortlisted firms.
Any interviews will be conducted by a Selection Committee comprised of staff and/or City Council. The committee will rank the most qualified based upon past performance, the ability of professional personnel, demonstrated ability to meet time and budget requirements, location, recent, current and projected workloads of the firms, creativity and insight and related experience on recreation projects. Criteria may be weighted to reflect importance and value to the City of Anderson.

General Statement
The City of Anderson is a political subdivision of the State of South Carolina located in the northwest corner of South Carolina approximately two (2) hours driving time from both Atlanta, GA and Charlotte, NC.

The City of Anderson currently employs approximately 450 full and part-time staff.

The City of Anderson, SC is currently seeking statements of qualification for professional services from firms experienced in providing services on an as-needed basis for Recreation design, project administration, and project management services.

The City of Anderson plans to select one or more firms to assist on an as-needed basis with the development of recreation projects and are subject to change based on the availability of funds within the City of Anderson’s annual budget and the sole discretion of the City of Anderson.
Firms shall comply with Title VI of the Civil Rights Act of 1964. The City of Anderson strongly encourages the use and involvement of Disadvantaged Business Enterprises (DBE) on all projects.

Scope of Work/Services Provided
The firm selected will provide services necessary for the planning and development of various parks and recreation projects.
The consultant(s) shall provide services necessary for the development of capital projects and studies related to Parks and Recreation Division. The scope of services may include, but not be limited to any combination of the following:
Master planning, Bikeway/Pedestrian walkways plans, Cost estimates, Public involvement, Sediment and erosion control, Site evaluation, Construction documents and other tasks deemed necessary by the City of Anderson.
All interested firms should submit qualification statement on or before 4:00 PM EST, on Monday, January 22, 2018, to Mr. Bobby Beville, Parks and Recreation Division Head, at 401 South Main Street, Anderson, South Carolina 29624.

Request for clarification or questions regarding this RFQ should be submitted in writing to Mrs. Angie Watkins via email to awatkins@cityofandersonsc.com with a subject, City of Anderson RFQ – Recreation. The deadline for written questions is January 11, 2018, at 4:00 PM EST. Responses to any questions will be sent on January 15, 2018. Firms are specifically directed not to contact any City of Anderson personnel for a meeting, conferences, or technical discussions related to this RFQ. Failure to adhere to this policy may be grounds for rejection of the qualification statement package. Any statements made by City personnel that could materially alter any portion of this request should not be relied on unless ratified by a formal written amendment to this document. Any and all revisions or clarifications will be issued and distributed by a formal addendum at least 5 days prior to the submittal deadline.

Firms who are aggrieved in connection with the solicitation or award of this request my protest in accordance with the Procurement Regulations of the City of Anderson, SC. A qualification package received by the City of Anderson is considered a public document under provisions of the South Carolina Freedom of Information Act (FOIA) unless it contains information that may clearly be considered excepted and excluded from disclosure according to State statute. All information that is to be considered confidential and/or proprietary must be clearly identified, and each page containing such information, in whole or in part, must be stamped as CONFIDENTIAL, in bold font of at least 12 point type, in the upper right-hand corner of the page.
All submittals shall include a listing of the projects and the respective dollar values of work performed by the consultant and all proposed sub-consultants within the past three (3) years on all similar type projects.

General Terms and Conditions
This solicitation is subject to the provisions of the Procurement Regulations of the City of Anderson, South Carolina and any revisions thereto. A copy of the Procurement Regulations can be obtained via email request at awatkins@cityofandersonsc.com.

This solicitation and any resulting contract shall be governed in all respects by the laws of the State of South Carolina. The successful firm(s) shall comply with applicable federal, state, and local laws and regulations. By responding to this request, the firm certifies it is currently and will remain in compliance with the Federal Civil Rights Act of 1964, as amended; the Federal Immigration Reform and Control Act of 1986; and the Americans with Disabilities Act.

Upon award, copies of the qualification statement packages will be made available for public inspection, under the supervision of City staff from 8:30 AM to 4:00 PM EST, Monday through Friday excluding Holidays, at 401 South Main Street, Anderson, South Carolina 29624; by appointment only.

By submitting a qualification statement package, firms assert that they are not currently debarred from bidding on contracts by any agency of the State of South Carolina.
The selected firms shall procure and maintain during the life of the contract, insurance coverage for not less than any limits of liability shown below and shall include contractual liability insurance as applicable to the firm’s obligations, with a carrier authorized to conduct business in the State of South Carolina.

All coverage shall be primary and shall apply separately to each insured against whom claim is made or suit is brought, except with the respect to limits of the insurer’s liability. Original endorsements, signed by a person authorized to bind coverage on its behalf shall be furnished to the City by the selected firms.

A. Commercial General Liability: The firm shall maintain insurance for protection against all claims arising from injury to person or persons and against all claims resulting from damage to any property due to any act or omission of the firm, its agents, or employees in the operation of the work or the execution of this contract.
Each Occurrence $1,000,000
Damage to rented premises $100,000
Personal & Advertising Injury $1,000,000
General Aggregate $2,000,000
Products-Completed Operations Aggregate $2,000,000

B. Comprehensive Automobile Liability: The firm(s) shall maintain Automobile Liability Insurance for protection against all claims arising from the use of vehicles, rented vehicles, or any other vehicle in the prosecution of the work included in this contract. Such insurance shall cover the use of automobiles and trucks on and off-site of the project. The minimum amounts of Automobile Liability Insurance shall be as follows:
Combined Single Limit $1,000,000
Split Limits Bodily Injury per person $100,000
Bodily Injury per occurrence $1,000,000
Property Damage $500,000

C. Worker’s Compensation: The firm(s) shall maintain Worker’s Compensation Insurance for all employees who are in any way connected with the performance of work under this agreement. Such insurance shall comply with all applicable State laws.
Statutory Statutory Limits
D. Employers Liability: This is part of Workman’s Compensation coverage.
Each Accident $1,000,000
Disease each employee $1,000,000
Disease policy limit $1,000,000

E. Professional Liability Insurance: If providing a professional service, the firm(s) shall maintain Professional Liability Insurance to cover errors, acts of omission by the firm, its agents and representatives in the performance of obligations.
Per Occurrence $1,000,000
Aggregate $1,000,000

Firm(s) must provide the City with an acceptable Certificate of Insurance showing proof of insurance. Certificates that release the insurance company from liability for non-notification of cancellation of the insurance policy are not acceptable. Firm(s) and/or its insurers are responsible for payment of any liability arising out of Workers’ Compensation, unemployment or employee benefits offered to its employees.
Insurance is to be placed with insurers licensed to operate in the State of South Carolina by the South Carolina Department of Insurance unless otherwise accepted by the City. Insurance should be placed with insurers possessing a current A.M. Best’s rating of not less than A: VIII.

Worker’s Compensation policies are to be endorsed to include a waiver of subrogation in favor of the City, its officers, officials, employees, and agents.

For Automobile and General Liability insurance, the successful firm shall name the City, its officers, officials, employees, and agents as Additional Insured with respect to liability arising from the performance of work contained in this proposal.

All insurance policy requirements shall contain a provision that coverage afforded under the policies will not be canceled unless and until a thirty (30) day prior written notice has been provided by the City. Should the firm cease to have insurance as required, all work of firm pursuant to this agreement shall likewise stop until insurance acceptable to the City is secured.

The firm(s) must agree to be fully and solely responsible for any costs or expenses as a result of coverage deductible, co-insurance penalty, or self-insured retention; including any loss not covered because of the operation of such deductible, co-insurance penalty, or self-insured retention.

The firm(s) shall agree to cause each sub-consultant employed by the firm to purchase and maintain insurance of the type specified herein unless the firm’s insurance provided coverage on behalf of the subcontractor. Evidence of sub-consultants insurance shall be made available to the City upon request.

The select firm(s) shall be legally considered an independent consultant and neither the firm nor its employees shall, under any circumstances, be considered employees of the City; and the City shall at no time be legally responsible for any negligence or other wrong doing by the firm(s) or its employees. The City shall not withhold from the contract payment to the consultant any federal or state unemployment taxes, federal or state income taxes, Social Security tax, or any other amounts of benefits to the consultant. Further, the City shall not provide to the firm(s) any insurance coverage or other benefits, including Worker’s Compensation.

The selected firm(s) hereby agree to retain all books, records, and other documents relative to this engagement for five (5) years after final payment for services. The City of Anderson, its authorized agents, and agents of the State and Federal government shall have full access to documents and the right to examine any materials during the said period.

Firm(s) submitting qualification statement packages to the City of Anderson must review the City’s policy related to fraudulent activities and acknowledge their responsibilities for protection against acts of fraud in the conduct of business.
The City of Anderson reserves the right to seek clarification of information, request information deemed missing from the qualification statement packages, or request additional information as may be deemed necessary or desirable.

In submitting qualification statement packages, the firm covenants that he/she has satisfied him/herself of the conditions to be met in this solicitation, that he/she is fully aware of obligations contained herein, and that he/she will not make any claim for, or have right to cancellation or relief from the contract because of any misunderstanding or lack of information.

By signing this qualification statement package, the firm(s) agrees that the City of Anderson shall be bound only to the extent funds are available and appropriated by the duly elected body of City of Anderson for the purpose of any resultant contract.

Failure to include all service costs, including any applicable South Carolina State sales tax will result in the disqualification of the firm(s).
The City of Anderson Council reserves the right to accept or reject any or all RFQ’s, parts thereof, and to waive any technicality when the best interest of the City shall be served.

 

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