
Website andersoncitysc City of Anderson
Accounting Specialist
Entry Salary $40,227 DUQ
OPEN UNTIL 7/8/2022
EXCELLENT BENEFITS & RETIREMENT
MUST PROVIDE 10 YR OF DRIVING RECORD
- Performs a variety of clerical and bookkeeping tasks and will apply accepted procedures to the preparation and maintenance of accounting records. The Accounting Specialist will work according to established procedures but decides how or when to complete responsibilities as appropriate.
- Accounting Specialist (Accounts Payable) – performs routine-to-moderately complex technical accounting work in the processing of accounts payable for the City.
- Department Specific Job Functions for Accounting Specialist (Accounts Payable):
- Process bi-weekly accounts payable:
- Enters the information and transactions into a computerized record-keeping system.
- Obtain proper documentation W-9s, Certificate of Insurance, etc. in preparation of annual audits.
- Creates and maintains vendor files; issues 1099 forms to vendors; files W9 forms.
- Review accounts payable entries for accuracy.
- Verify incoming invoices for accuracy and completeness, including proper documentation, budget justification, signature authorization, accurate calculations, general ledger Process invoices for payment.
- Process and pay utility bills. Prepare and maintain related spreadsheets.
- Communicate with vendors and City personnel/officials regarding invoices and general ledger accounts. Resolve discrepancies and expedite the accounts payable process as necessary.
- Reconcile vendor statements and audit vendor files.
- Maintain accurate and up-to-date accounts payable files.
- Process the monthly Purchasing cards for the City
- Enters the information and transactions into a computerized record-keeping system.
- Obtain proper authorizations.
- Review entries for accuracy.
- Verify purchasing cards for accuracy and completeness, including proper documentation, budget justification, signature authorization, accurate calculations, general ledger coding, and vendor information.
- Process monthly payment of purchasing card.
- Process quarterly sales tax reports.
- Reconcile the monthly health insurance bill to payroll deductions (PEBA bill).
- Retrieve data and prepare computer-generated reports as requested. Prepare various routine records, reports, and spreadsheets as required.
- Prepare and input journal entries and cash reports.
- Enter payroll hours as needed and serves as payroll backup.
- Receive and respond to inquiries, concerns, complaints, and requests for assistance from City personnel, elected officials, and citizens regarding general municipal financial matters.
- Perform routine clerical work, including, but not limited to, attending meetings, preparing reports and correspondence, copying and filing documents, sending and receiving faxes, entering and retrieving computer data, processing daily mail, ordering office supplies, answering the telephone, etc.
- Attend training sessions, meetings, seminars, workshops, etc. to enhance job knowledge and skills.
Essential Skills and Experience
- Requires associate degree, vocational-technical degree or specialized training that is equivalent to the satisfactory completion of two years of college education with an emphasis in data processing, finance, bookkeeping, business, or a closely related field.
- Provide proof of valid state driver’s license.
- Read and use technical instructions, procedures, manuals, and charts to solve practical problems.