FLEET MANAGER

  • Full Time
  • Anderson

Website City of Anderson

Reports To:                 Public Works Director                        FLSA Classification:    Full Time, Exempt

Date Revised:             June 2024                                           Department:              Fleet Services

Salary: $58,002.

 

Position Summary

 

The Fleet Manager will ensure the provision of quality, reliable vehicles and equipment for all City departments. The Fleet Manager will manage a fleet of 500 vehicles, heavy equipment, and emergency/fire apparatus, will plan and supervise the mechanical maintenance of automotive, construction, and related equipment, and will oversee daily operations of the municipal garage. The Fleet Manager will work within broad policy and organizational guidelines to perform independent planning and implementation and will report progress of major activities through periodic reports, conferences, and meetings.

 

Position Responsibilities – Essential Job Functions

 

  • Plan, assign, and supervise activities of the Fleet Services Department, ensuring the provision of safe, reliable vehicles and equipment for use by all City departments and divisions including, but not limited to, Public Works, Recreation, Transit, Police, and Fire.
  • Supervise support personnel. Perform supervisory duties including instructing, planning, assigning, and reviewing work; maintaining standards; coordinating activities; selecting new employees; allocating personnel; recommending employee promotions, transfers, discharges, and salary increases; approving employee discipline; and resolving employee problems. Provide training, advice, and assistance as needed.
  • Assist subordinates with assigned duties and review their work for completeness and accuracy. Evaluate, make recommendations, offer advice, provide assistance, and correct errors as needed.
  • Evaluate employee performance.
  • Ensure adequate training and oversee ASE certification of department personnel.
  • Develop and implement department policies and procedures.
  • Prepare and monitor the department budget. Assist with budgeting funds in auto operating expenses for all divisions.
  • Ensure effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
  • Develop vehicle/equipment specifications for the purchase of new vehicles and equipment as appropriate to meet the needs of specific City departments.
  • Manage a competitive bid process for the purchase of parts, equipment, and vehicles.
  • Place orders and then receive and inspect new vehicles/equipment to ensure compliance with bid specifications.
  • Manage the proper disposal of obsolete or surplus vehicles and equipment.
  • Plan, carry out, and evaluate preventive maintenance schedules for all vehicles and mechanical equipment.
  • Oversee the timely and professional maintenance and repair of City vehicles and equipment, ensuring minimal downtime. Determine daily priorities for maintenance and repair work.
  • Prepare cost estimates.
  • Troubleshoot vehicles and equipment for technical problems. Provide technical advice and assistance to subordinate mechanics.
  • Manage fuel services, purchases, and maintain fuel records.
  • Oversee the maintenance of an adequate fuel supply.
  • Manage city impound and oversee auctions of unclaimed vehicles.
  • Inspect the work of subordinates for compliance with City policies and procedures and standards of quality and safety.
  • Coordinate the use of outside service providers as necessary.
  • Ensure the maintenance of accurate and complete department records.
  • Coordinate department activities and functions, including other City divisions and departments as appropriate.
  • Attend city council meetings and respond to questions.
  • Receive and respond to inquiries, concerns, complaints, and requests in areas of responsibility.
  • Perform routine clerical work as required, including, but not limited to, attending meetings, preparing reports and correspondence, copying and filing documents, sending and receiving faxes, entering and retrieving computer data, maintain asset management software, prepare employee payroll, processing daily mail, ordering office supplies, answering the telephone, etc.
  • Attend training sessions, meetings, seminars, workshops, etc. to enhance job knowledge and skills.

 

It is understood that every incidental duty connected with operations detailed in this job description are not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions and as requested at the discretion of management of the City.

 

Position Responsibilities – Additional Job Functions

 

  • Maintain involvement in Associations of Fleet Managers & Maintenance (preferred).
  • Perform other duties as assigned and requested.

 

Essential Skills and Experience

 

  • Associate’s degree, vocational technical degree, or specialized training that is equivalent to satisfactory completion of two years of college education with emphasis in automotive mechanics, maintenance management, or a closely related field.
  • Provide proof of valid state driver’s license.
  • Possess five years of progressively responsible experience in automotive mechanics/fleet management.
  • Plan and direct others in the sequence of major activities. Report on operations and activities which are very broad in scope.
  • Supervise and lead others by determining work procedures, assigning duties, maintaining harmonious relations, and promoting efficiency. Oversee policies and guidelines, solving both people- and work-related problems.
  • Establish policy for the acquisition, installation, testing, operation, maintenance, and repair of complex machinery, equipment or systems.
  • Establish specifications for the acquisition of major pieces of equipment, rolling stock, machinery, and technology systems.
  • Apply principles of logical thinking to solve practical problems within or applying to a unit or division of the organization.
  • Read and use technical instructions, procedures, manuals, and charts to solve practical problems.
  • Compose routine and specialized reports, forms, and business letters with proper format and grammar.
  • Perform professional-level work requiring understanding and implementation of operational policies and procedures.
  • Apply specialized and professional principles and practices in a wide range of administrative, technical, or managerial methods when performing position responsibilities, overseeing daily operations, coordinating entry-level managerial work, and solving complex problems.
  • Provide continuous and close attention to detail, ensuring accurate results despite frequent exposure to unusual pressures.
  • Demonstrate:
    • Math skills including computing discounts and interest rates; basic algebra skills including variables and formulas; basic geometry involving plane and solid figures, circumferences, areas, and volumes.
    • Excellent communication (verbal and written) and interpersonal skills with ability to develop strong professional working relationships across all levels of the organization.
    • Ability to work in a highly dynamic environment, maintaining responsibility for establishing goals, objectives, and policies and focusing on decision-making that affects most segments of the organization and the public.
    • Ability to speak compound sentences using normal grammar and word form.
    • Ability to plan effectively, set priorities, make sound decisions, and to manage/complete multi-faceted projects in conjunction with normal activity.
    • Superior organizational skills, strong quality orientation, and high attention to detail.
    • Computer proficiency and technical aptitude with the ability to use Microsoft Word, Excel, and Outlook and custom applications.
    • Strong ethical standards, reliability, professionalism, positive attitude, and ability to remain calm in stressful situations.

 

Beneficial Skills and Experience

 

  • Automotive Service Excellence (ASE) Certification preferred.
  • SC CDL
Work Environment

 

To ensure the greatest possible protection for employees in the workplace, the City of Anderson requires cooperative efforts of all employees with help in establishing and maintaining a safe and healthy work environment.

 

This position carries the responsibility of enforcing all safety rules and regulations within the department.  In addition, this position is responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.

 

It is the responsibility of each employee to comply with established policies, procedures, and safe work practices.  Each employee must follow safety training and instructions provided by their supervisor.  In addition, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injuries or illnesses.

 

The City of Anderson requires that PPE (Personal Protective Equipment) be used and maintained by employees whenever workplace hazards are discovered that could damage any part of the body. In addition, the City of Anderson requires all employees to wear PPE, such as but not limited to, safety glasses, face shields, safety shoes, hearing protection (ear plugs/earmuffs), gloves, etc. as required by their job duties. PPE is to be used as a tool to eliminate and/or reduce the hazards employees face in their daily job duties.

 

PPE is not to be used and will not be used as a substitute for safe work practices, machine guards, or other controls designed by equipment manufacturers or other engineering sources. PPE is to be used in conjunction with these controls to increase employee protection.

 

 

ADA Compliance

 

The City of Anderson is an Equal Opportunity Employer.  ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities.  Prospective and current employees are invited to discuss accommodations.

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